Outlook Mail: Features, Registration Guide

Outlook Mail

Outlook Mail is currently one of the most popular webmail services worldwide, boasting hundreds of millions of users globally. Moreover, it is widely adopted by numerous businesses for managing their corporate email systems. If you haven’t used this application before, you can refer to the following content to learn how to sign up for an account and start experiencing Outlook Mail right away.

The History of Outlook Mail

Previously, Outlook Mail was essentially Hotmail. It was a webmail service developed by Bhatia and Smith in 1996 and swiftly became one of the world’s leading and beloved webmail services, with millions of users and businesses alike.

In 1997, Microsoft acquired Hotmail for a hefty sum of $400 million. Undergoing several name changes, such as MSN Hotmail and Windows Live Hotmail, Hotmail was officially rebranded as Outlook Mail in 2012 and completely replaced by this application in 2013.

Outlook Mail

With the Outlook Mail version, the application received a redesigned user interface and incorporated numerous new features, including the ability to synchronize with other Office applications.

Outstanding Features of Outlook Mail

With Outlook Mail, you get more than just an email client; you get a powerful tool that simplifies your email management and enhances your overall productivity.

Outlook Mail

Focused Inbox

Keep your most critical emails front and center with the Focused Inbox feature. It intelligently categorizes your emails, ensuring you never miss a vital message buried in the clutter.

At the same time, Outlook Mail allows you to manage multiple email accounts from a single interface. You can easily send and receive emails, filter and organize your inbox, and use various useful features like sending secret emails and scheduling emails.

Swipe Gestures

Managing your inbox becomes a breeze with intuitive swipe gestures. Easily archive or delete emails by swiping, simplifying your email organization.

Calendar and Schedule

Take charge of your email schedule by setting messages to return to your inbox at a specific time, enabling you to respond when it suits you best. No more late-night or early-morning email disruptions.

Additionally, the calendar feature of Outlook Mail enables you to create and manage your own schedule. You can add events, meetings, and tasks to your calendar and receive notifications to ensure you never forget an important event.

Pin Important Messages

Highlight pivotal communications by pinning them to the top of your inbox. This ensures that crucial information remains easily accessible, even in a bustling inbox.

Text Formatting

Customize your outgoing emails with text-formatting features, allowing you to add personal touches and make your messages stand out in style.

Intelligent Integration

Outlook Mail seamlessly integrates essential travel information, such as itineraries and flight plans, from your emails directly into your calendar. This streamlines your travel planning and keeps everything in one place.

Moreover, you can effortlessly attach files from popular cloud services like Google Drive, Dropbox, OneDrive, and Box, simplifying file sharing. To further enhance your productivity, you can edit Microsoft Office files right within your inbox.

Outlook Mail also has the ability to remind and prevent users from sending emails without attachments. Suppose you compose an email that contains the word ‘attachment,’ but when you send the email to the customer, it doesn’t include the attachment. Outlook will remind you that you may have forgotten to attach the file. After that, you can pause to attach the file before continuing to complete the email sending process to customers.

Registering for an Outlook Mail Account for Beginners

Below is a step-by-step guide on how to register for an Outlook Mail account for beginners:

Step 1. Access The Registration Page

Open a web browser and go to the official Outlook Mail website: outlook.com.

Step 2. Start The Registration

On the login page, you will see an option for “Sign Up for Free” or “Create free account” (depending on your language). Click on it to begin the registration process.

Outlook Mail

Step 3. Fill in Personal Information

Next, you need to fill in the following personal information:

  • First and last name.
  • Username: This will be your email address, for example, [username]@outlook.com.
  • Password: Choose a strong and secure password.
  • Phone number (optional): Enter your mobile phone number for account security and password recovery if needed.
  • Country and your date of birth.

Step 4. Verify Your Account

After entering your personal information, you will need to verify your account. Microsoft will provide a verification code and send it to the phone number or email you provided. You enter this code on the registration page to verify your account.

Step 5. Create a Username and Password

Now, you can create a username and password for your Outlook Mail account. Note that the username will be used as your email address, for example, [username]@outlook.com.

Step 6. Complete The Registration

After creating your username and password, you will be taken to a welcome page. Here, you can customize additional settings for your account (such as a profile picture). Once you’re done, you can start using your Outlook Mail account to send and receive emails, manage your calendar and tasks, and enjoy other powerful features.

Buy cheap Proxy IPv4 & IPv6

Setting up Email in Microsoft Outlook for New Users

In addition to using Outlook Mail on the web platform, you can also use this application in Microsoft Office. To open Outlook, you just need to type the keyword “Outlook” into the search box of the Start menu bar. Then, to set up an email account in Outlook, you need to follow the steps below.

Step 1. Open Outlook and Click on “File”

Launch Outlook on your computer and select “File” from the top-left corner.

Outlook Mail

Step 2. Click “Add Account”

Initiate the setup process by clicking “Add Account.”

Outlook Mail

Step 3. Enter Your Email Address

Input the email address you want to add and then click “Connect”.

Outlook Mail

Step 4. Provide Your Password

Enter your password, the same one you use to log in to your Webmail. Click “Connect” to proceed.

Outlook Mail

Caution: If Outlook cannot automatically detect your settings, select IMAP and input the following settings:.

  • Incoming mail: imap.one.com – Port 993 – SSL/TLS
  • Outgoing mail: send.one.com – Port 465 – SSL/TLS

Step 5. Complete The Automatic Setup

Click “Done” to finalize the setup.

Outlook Mail

Next, you perform steps 6 – 9 to accurately synchronize your mailboxes.

Step 6. Return to “File”

Although your email account is set up, you need to configure an additional setting to ensure that all emails are delivered to the appropriate folders. Navigate back to “File”.

Outlook Mail

Step 7. Access “Account Name and Sync Settings”

In the top drop-down menu, select the email account you wish to check settings for. Then, you click “Account Settings” from the resulting drop-down menu, choose “Account Name and Sync Settings”.

Outlook Mail

Step 8. Specify The Root Folder Path

In “Folder Settings”, you enter “INBOX” as the root folder path. Then, you click “Next” to save your settings.

Outlook Mail

Step 9. You’re Finished!

Click “Done” and head to your inbox. Here, you’ll notice that all folders are at the same level as your inbox.

Outlook Mail

Hopefully, with the insights shared here, you will succeed in creating and using Outlook Mail for your own work.

What’s Outlook Mail?

Outlook Mail is an email service developed by Microsoft, offering users the ability to send and receive emails, manage calendars and tasks, and maintain a contact list. It can be accessed through a web browser or integrated into Microsoft Office applications like Microsoft Outlook. Outlook Mail is widely used and popular worldwide.

Is Outlook Mail free?

Yes, Outlook Mail has a free version. The free version offers 5GB of storage, supports email, calendar, contacts, and many other features.

How can I recall a sent email in Outlook?

To recall a sent email in Outlook, open the "Sent Items" folder, double-click on the email to open it, go to the "Message" tab, select "Actions," and then click "Recall This Message." You can choose to delete the message or replace it with a new one. Please keep in mind that the success of the recall depends on various factors and may not always be guaranteed.

Leave a Reply

Your email address will not be published. Required fields are marked *